Sponsor & Exhibit

Name: ACTFL
Address: 1001 N. Fairfax Street, Suite 200, Alexandria, VA, 22314, United States
Telephone: (703) 894-2900
Price range: $

Build your customer base

Why Exhibit?

The 2025 ACTFL Annual Convention and World Languages Expo is the place to be in the language education marketplace. ACTFL attendees are highly respected educators who are looking for the latest products and services available for their students and their classrooms. They are prepared to make purchasing decisions based on what they see on the exhibit floor.

If you wish to build your customer base by having face-to-face contact with more than 6,000 language educators, the ACTFL Annual Convention and World Languages Expo is a can’t-miss opportunity!

Exhibit space is selling very quickly for ACTFL 2025! View the interactive Exhibit Hall Floor Plan and Exhibitor List. Please note that all blue booths are available to reserve (yellow/green are reserved). Once you find a location you would like, fill out the Exhibit Space Contract and confirm your participation by emailing it to cbloyer@record-room.com. As a reminder, furnishings are NOT included in the cost of the booth space. This includes carpet, table(s), chair(s), electricity. Furnishings may be purchased through our decorating company, or you can provide your own. If you provide your own carpeting/flooring, it must be approved by ACTFL.

For current exhibitors: PLEASE disregard every single email/call you may receive from people/companies claiming to have the “ACTFL Attendee List” for sale, as well as people/companies asking you to make your hotel reservations. These are SCAMS (ALL OF THEM – ABSOLUTELY NO EXCEPTIONS). We encourage you to block/spam emails and not respond to them.

Request More Information on Exhibiting

What You Need to Know

How much does it cost and what's included?

- Two (2) complimentary full registrations for each 10' x 10' booth space purchased (limit 20 per company). These registrants will have access to everything we offer at the convention that doesn’t have a separate fee associated with it. Additional registrants will need to register and PAY the appropriate registration rate. Registration rates depend on date of registration and member status and can be found under the “Registration” section of the convention page online.
- Furnishings are NOT INCLUDED in the cost of the booth space. This includes carpet, table(s), chair(s), and electricity.
- Company/institution listing online, in the printed Convention Program Guide and on the Mobile App.
- 7" x 44" identification sign with your company’s name and booth number.
- 24-hour security in the exhibit hall
- 8' high draped backdrop with 3' high side drapes (colors chosen by ACTFL). Drape is not included for “island booths” (20’ x 20’+).
Booth price does not include the cost of furniture, and ACTFL requires that all booths be carpeted or professionally covered. You may purchase carpet through our decorator Freeman, or you can provide your own carpet as long as it covers 90%+ of your booth space and is approved by ACTFL. If your booth is not carpeted or approved by ACTFL before 5:00 p.m. on Thursday, November 20, Freeman will carpet your booth and you will be charged (no exceptions).
- Exhibitors wishing to reserve a non-profit tabletop booth MUST be a 501(c)(3) organization and provide proof of this status to show management.
- All non-profit tabletop booths are located in one area of the exhibit hall and will be assigned by show management upon submission of your exhibit booth contract.
- Included in the cost of the non-profit tabletop booth is one (1) draped table with two (2) side chairs, carpet, waste basket, and (2) complimentary full registrations.

Exhibit Hall Hours

*All times are CST

Exhibitor Move-In

Wednesday, November 19: 8:00 a.m. – 5:00 p.m.
Thursday, November 20: 8:00 a.m. – 5:00 p.m.

*All Exhibitors must have their booth set up by 5:00 p.m. on Thursday, November 20 for inspection. Please arrange your travel accordingly. Exhibitors are not permitted to set up their booths on Friday morning, so please arrive in New Orleans no later than 12:00 p.m. on Thursday, November 20.

Exhibit Hall Show Hours

Friday, November 21: 10:00 a.m. – 6:00 p.m.
Saturday, November 22: 8:00 a.m. – 5:00 p.m.
Sunday, November 23: 8:00 a.m. – 12:00 p.m.

Exhibitor Move-Out

Sunday, November 23: 12:00 p.m. – 6:00 p.m.

Exhibitor Workshops

What are Exhibitor Workshops?

Sign up now for a 45-minute timeslot to present your products and services directly to attendees on the exhibit show floor! You must be an exhibitor to purchase timeslots. Each timeslot is $950, or $900/each if you purchase more than one timeslot.

Workshop Information Contact Casey Bloyer to find available dates and times

What are Exhibitor Workshops?

View Sponsorship Opportunities

What better way to market to attendees than to show your support of ACTFL by sponsoring an item or event at the convention!

View Media Kit

Take advantage of our advertising opportunities to inform ACTFL members of everything you offer year-round! We have wonderful digital and print advertising options available.

Who are the attendees?

We had over 5,500 of the most dedicated language educators attend ACTFL 2024! Here are the attendee demographics from 2024.

Housing
Housing will be opening in Spring, 2025.

Booth Personnel Registration
Registration will be opening in Spring, 2025.

Exhibitor Service Kit
The exhibitor service kit will be emailed to exhibitors in Spring, 2025.

Need additional information on exhibiting, sponsoring, or advertising? Contact Casey Bloyer by email at cbloyer@record-room.com or by calling (703) 894-2900 ext. 109.

We hope to see you in NEW ORLEANS!

Tell attendees you’re exhibiting

We'll be creating a media kit for exhibitors to help you let attendees know you're exhibiting at ACTFL 2025. Ready-to-use graphics and sample posts will make it easy for you to share and invite attendees to visit your virtual space or attend your workshop. The media kit will be available in Spring, 2025.

Exhibitor Media Kit coming soon...

Resources by Topic

Sponsor & Exhibit

Why Exhibit?

Space is Selling Quickly!

What You Need to Know

Exhibit Hall Hours

Exhibitor Move-In

Exhibit Hall Show Hours

Exhibitor Move-Out

What are Exhibitor Workshops?

Who are the attendees?

Tell attendees you’re exhibiting